Bill of Landing BOL
A Bill of Lading (BOL) is a document that is completed prior to a shipment, unlike a Proof of Delivery (POD), which is created after a delivery is made. A bill of lading is a document of title, a receipt for shipped goods, and a contract between a carrier and shipper. This document must accompany the shipped goods and be signed by an authorized representative from the carrier, shipper, and receiver. A VICS Bill of Lading is a standardized bill of lading form created by the Voluntary Inter-Industry Commerce Standards(VICS) and is primarily used for general merchandise and retail loads. EZ Loader creates all paperwork once a shipment has been inputted, making it easy to have access to the BOL as well as a POD, invoice, and rate confirmation. These documents can be easily emailed directly out of the TMS.
Digital freight matching
Digital Freight Matching enables brokers to match shipper demand (the need to transport a product) with carrier supply (truck capacity) via digital (web- or mobile-based) platforms, usually in the form of apps. EZ Loader freight matching software accesses the carriers that best meet certain criteria – e.g., proximity, history of running the same or similar loads, and others – at the click of a button. Brokers can then send a digital load tender (built automatically from the load in EZ Loader) to carriers, view their offers, and accept the best rate. A rate confirmation is then sent to the chosen carrier for an e-signature.
EZ Loader logs a running history of all freight matching and paperwork sent and signed from the system, streamlining the process of finding carriers. Using automated digital links for paperwork and electronic signatures adds to the value of a digital freight matching tool by taking a big portion of the time and headache away from the broker or TMS user.
A freight audit (or invoice audit) involves examining a company’s freight bills, adjusting them as necessary, and verifying their accuracy. EZ Loader’s invoice audit feature allows users to audit all invoices that come in and out of their TMS. It automatically maps any entered invoice amounts directly to the amount in the load to find and identify any discrepancies in rates resulting from detention, accessorial fees, or error. EZ Loader’s accounting and audit features, also enables users to set up separate audit requirements (e.g., paperwork that should be included) for each customer prior to invoicing. This streamlines the freight bill audit process, saving time and providing customers with complete and accurate information every time.
What exactly does a freight broker do? A freight broker assists shippers with ready-to-haul freight by finding carriers qualified to haul the load. Freight brokers can run their own businesses or work for a freight broker company. They are responsible for arranging the transportation and tracking of a load hauled by a freight carrier. Choosing a TMS like EZ Loader, developed specifically for freight brokers, delivers access to tools and technology other TMS providers don’t provide. Our TMS gives freight brokers an easy-to-use interface packed with technology that boosts day-to-day efficiency, automates the back office, and streamlines your processes. A good broker TMS also provides high visibility with tracking, dashboards, and optimized reporting. In today’s increasingly competitive market, providing your clients with time- and, error- reducing technology is critical for brokers who want to attract and retain clients.
What is automatic freight invoice reconciliation? It is part of a TMS that eliminates the paperwork – and errors – associated with manual rate matching. A good TMS will consolidate your invoices and create a batch that attaches additional necessary documentation to the invoices. With freight invoice reconciliation, brokers can consolidate all the accounts payable and paperwork from multiple vendors. That enables shippers to receive one weekly invoice for all vendor billing.
EZ Loader automates document collection and the audit process, sending batches of invoices to clients on a schedule your clients choose. This allows EZ Loader to go to work on account receivables by automatically batching out reconciled loads from the TMS. EZ Loader’s auto batch invoicing TMS feature reads the amount entered for carrier invoices (accounts payable) and matches them with the rate originally entered for the lane. Mismatched amounts or invoices with discrepancies will be automatically placed into audit status for an accounting review prior to invoicing. Auto batch invoicing also provides the in-depth data required for strategic reporting and measurement. It not only streamlines the process, but in doing so also enables brokers to save time and money on accounts payable processing. EZ Loader’s TMS enables 24/7 on-demand access to your weekly freight invoice which comprises all of the weekly freight shipments in the TMS.